We look forward to greeting you at the XIX International Botanical Congress in 2017.
The sole hotel service provider designated for IBC 2017: Newview (Shenzhen) M.I.C.E Service Co., Ltd.
Reservation Tel.: 86-755-82157318;
Reservation e-mail: email@example.com
Room rates are subject to availability at the time of reservation or check-in and to other factors. Final rates shall be subject to the confirmation of the hotel upon successful payment. Room availability may be limited at the time of the meeting, so early booking is highly recommended.
Service hours: China time: 09:00-18:00 Monday through Friday
Ⅰ. Hotel Reservation
Hotel reservation: Online booking shall be available from: 25 November 2016
1. Online booking: Book your room by completing your personal information on the hotel booking page of IBC 2017's official website (www.ibc2017.cn/). Enjoy the discounted room rates on the hotel booking.
2. Reservation by email: Please fill in the 《2017IBC Hotel Reservation Form》 and send it to the email address at firstname.lastname@example.org. We will reply within 24 hours on working days upon our receipt of your email.
3. Please ensure that the personal information provided when making your reservation is consistent with the information shown on your valid ID document, which you shall be required to provide when you check in.
4. All bookings shall be available on the entire room basis only.
5. Discounted room rates shall apply to bookings fully paid before 31 May 2017.
Ⅱ. Payment options
1. Online payment: Book your room and pay on the hotel booking page of IBC 2017's official website, 4% of the bank charges will be borne by the participant.
2. Bank Transfer: Please remit the first night fee of payment as deposit to the following bank account within three business days after you receive our confirmation of your reservation and send the remittance voucher to email@example.com. Please pay the balance before May 31, 2017, overdue as automatically cancel the reservation, the deposit will not be refunded.
Account Name: Newview (Shenzhen) M.I.C.E Service Co., Ltd.
Account Number: 4000024909200049516
Bank: ICBC Shenzhen Taiwan Garden Sub-branch
Ⅲ. Change policy
All reservation changes must be sent by email to firstname.lastname@example.org and be confirmed by us via email.
Change of occupants: Should there be any change of occupants, please inform us by email of the persons who will stay in the hotel. A confirmation letter acknowledging such change and the valid ID documents of the occupants must be presented upon check-in.
Change in arrival or departure date: Any changes in the arrival or departure dates shall be subject to the status of the hotel reservation on or before 31 May 2017. After 31 May 2017, no early check-out shall be accepted and only accept the departure date extension, which shall be subject to the hotel room availability at the time of such request. All changes shall be subject to the final confirmation by Newview (Shenzhen) M.I.C.E Service Co., Ltd. and 15% service fee of the first night room fee will be charged and shall be borne by the participant(s) (Each order number can be change for free ONLY one time, and this free request needs to be submitted 7 working days before your check-in date).
Ⅴ. Cancellation policy
No cancellation shall be valid unless it is sent by email to email@example.com and confirmed by us via email.
1. Online payment: Before 31 May 2017 to cancel the reservation, the first night room rates will be charged for damages, and the 4% service fee will not be refunded, this fee shall be borne by the delegates. No cancellation can be made after 31 May 2017 and the total hotel fee will not be refunded.
2. Bank Transfer: Before 31 May 2017 to cancel the reservation, the first night room rates will be charged for damages. No cancellation can be made after 31 May 2017 and the total hotel fee will not be refunded.
All changes or cancellations shall be subject to our final confirmation in writing. We apologize for any inconvenience it may cause to you.
Ⅵ. Successful Reservation
Upon receipt of your payment, we shall send the《2017IBC Hotel Reservation Confirmation Letter》 to all participants by email. Please print the letter and bring it with you as it shall be the only proof of your reservation when you check into our hotel.
Online and offline payments:
For foreign participants: We shall issue a receipt for the actual amount paid by foreign participants.
Recommended reservation time:
Considering the peak summer tourist season when the conference will be held and the number of participants, it is highly recommended to book your room before 31 May 2017. Reservations shall be subject to hotel room availability after that date.
Ⅶ. Hotel check-in / check-out
Check-in time: after 15:00 pm on the check-in date
09:00 am-15:00 pm: early check-in shall be subject to room occupancy at the time of arrival.
0:00 am-09:00 am: if you arrive during this time and wish to check in, we suggest that you can book one extra night in advance and indicate your arrival time on the Hotel Reservation Form so that we can let the hotel know.
Check-out time: the latest check-out time is 12:00 pm at noon. Should you stay beyond that time, a half day's room rate will be charged if you check out before 18:00pm, or a full day's room rate will be charged if you check out after 18:00 pm. The fee of late check-out will need to be paid at the hotel reception.
Hotel charges: No hotel charges (for example: the mini-bar consumption in the room) are included in the room rates. Hotel guests shall be kindly asked to leave a deposit at the hotel front desk and will be held responsible for all charges incurred by them during their stay in the hotel.