We look forward to greeting you at the XIX International Botanical Congress in 2017.
The sole hotel accommodation service provider designated for IBC 2017: Newview (Shenzhen) M.I.C.E Service Co., Ltd.
Reservation Tel.: 86-755-82157318;
Reservation e-mail: firstname.lastname@example.org
Room rates are subject to availability at the time of reservation or check-in and to other factors. Final rates shall be subject to the confirmation of the hotel upon successful payment. Room availability may be limited at the time of the conference, so early booking is highly recommended.
Service hours: China time: 09:00-18:00 Monday through Friday
Ⅰ. Hotel Reservation
Hotel reservation: Online booking shall be available from: 25 November 2016
1. Online booking: Book your room by completing your personal information on the hotel booking page of IBC 2017's official website (www.ibc2017.cn/). Enjoy the discounted room rates on the hotel booking.
2. Reservation via email: Please fill in the ‘2017IBC Hotel Reservation Form’ and send it to the email address at email@example.com. We will reply within 24 hours on working days upon our receipt of your email.
3. Please ensure that the personal information provided when making your reservation is consistent with the information shown on your valid ID document, which you shall be required to provide when you check in.
4. All bookings shall be available on the entire room basis only.
5. Discounted room rates shall apply to bookings fully paid before 31 May 2017.
Ⅱ. Payment options
1. Online payment: Book your room and pay on the hotel booking page of IBC 2017's official website, 4% service fee will be charged by the booking system and shall be borne by the participant.
2. Bank Transfer: Please remit the first night fee of payment as deposit to the following bank account within three business days after you receive our confirmation of your reservation and send the remittance voucher to firstname.lastname@example.org. Please pay the balance before May 31, 2017, overdue as automatically cancelling the reservation, the deposit will not be refunded.
Account Name: Newview (Shenzhen) M.I.C.E Service Co., Ltd.
Account Number: 4000024909200049516
Bank: ICBC Shenzhen Taiwan Garden Sub-branch
Address: North Block Financial Centre Shennan Road East, Shenzhen.
Swift code: ICBKCNBJSZN
Ⅲ. Changes, Departure date extension and Cancellation policy
1. Before 31 May 2017 to cancel the reservation, the first night room rates will be charged for damages, and the 4% service fee for online payment will not be refunded, this fee shall be borne by the delegates. Any cancellation after 1 June 2017, the total room rates will be charged, and the 4% service fee for online payment will not be refunded.
2. We offer change service for accommodation changes, and all changes shall be subject to the status of the hotel reservation. The departure date extension shall be subject to the hotel room availability at the time of such request.
3. All requirements of reservation changes, departure date extension and cancellation must be sent by email to email@example.com and be final confirmed by Newview (Shenzhen) M.I.C.E in writing.
Ⅳ. Successful Reservation
1. Online payment: Upon receipt of your payment, we shall automatically send the ‘IBC2017 Hotel Reservation Confirmation Letter’ to all participants by booking system via email. Please print the letter and bring it with you as it shall be the only proof of your reservation when you check into our hotel.
2. Offline payment: If booking hotel through filling in ‘2017IBC Hotel Reservation Form’ via email, and upon receipt of your payment. Please print the form and bring it with you as it shall be the only proof of your reservation when you check into our hotel.
Online and offline payment:
For foreign participants: We shall issue a receipt for the actual amount paid by foreign participants.
Recommended reservation time:
Considering the tourism high-season period when the conference is held and the large number of participants, it is highly recommended to book your room before 31 May 2017. Reservations shall be subject to the hotel room availability after 31 May 2017.
Ⅵ. Hotel check-in / check-out
Check-in time: after 15:00 pm on the check-in date
09:00 am-15:00 pm: early check-in shall be subject to room occupancy at the time of arrival.
0:00 am-09:00 am: if you arrive during this time and wish to check in, we suggest that you can book one extra night in advance and indicate your arrival time on the Hotel Reservation Form so that we can let the hotel know.
Check-out time: the latest check-out time is 12:00 pm at noon. Should you stay beyond that time, a half day's room rate will be charged if you check out before 18:00pm, or a full day's room rate will be charged if you check out after 18:00 pm. The fee of late check-out will need to be paid at the hotel reception.
Hotel charges: No hotel charges (for example: the mini-bar consumption in the room) are included in the room rates. Hotel guests shall be kindly asked to leave a deposit at the hotel reception and will be held responsible for all charges incurred by them during their stay in the hotel.