We look forward to greeting you at the XIX International Botanical Congress in 2017.

 

Accommodation


Newview (Shenzhen) M.I.C.E Service Co., Ltd. is the sole hotel accommodation service provider designated by the IBC 2017.

Tel.: 86-755-82157318

E-mail: ibc2017@nvmice.com

Service hours: Monday through Friday 09:00 to 18:00 Beijing Time (UTC +8)

Rates provided on the IBC 2017 website are based on the rates prevailing at this time, and are subject to changes from time to time. Before you booking is confirmed, the quoted rate is still subject to changes. Once a booking has been confirmed, we will not change the rate quoted unless you amend your booking.

Rooms may be limited at the time of the Congress, so it is strongly recommended that you book your hotel before 31 May 2017.

Hotel Reservation

Online booking: Make your hotel reservation by completing the online booking session (http://booking.ibc2017.cn/jd/en/) now, and enjoy discount on room rates at all designated hotels.

Reservation via email: Fill out the Hotel Reservation Form and send it to ibc2017@nvmice.com. An email confirming your reservation request will be dispatched by us within 24 hours on working days upon receiving your email.

Please ensure that the personal information provided when making your reservation is consistent with the information shown on your valid ID document, which you will be required to provide when you check in.

Discounted room rates will only apply to bookings fully paid before 31 May 2017.

Payment Options

Online payment: Payment should be made by either Credit or Debit card, and a transaction fee of 4% on the total payable will be applied to international payments.

Wire Transfer: Payments can be made in full or partial (deposit-only: the first night' rate) to the following bank account via wire transfer within three business days of receiving email confirmation from us. For deposit-only payment, the outstanding amount should be fully paid by May 31st, 2017. Failure to pay the full amount on time will result in automatic cancellation of the reservation. Reservation made after June 1st, 2017 can only be paid in full.

Account Name: Newview (Shenzhen) M.I.C.E Service Co., Ltd.

Account Number: 4000024909200049516

Bank: ICBC Shenzhen Taiwan Garden Sub-branch

Address: North Block Financial Centre Shennan Road East, Shenzhen.

Swift code: ICBKCNBJSZN

Upon receiving your payment, A Hotel Reservation Confirmation Letter will be processed and sent to you via email. Please print the letter out and bring it with you to Shenzhen for it serves as the only proof of your reservation, and it is required when you check at the hotel.

Please kindly be informed that guests will be asked to leave a deposit at the hotel reception and will be held responsible for all charges incurred by them during their stay at the hotel.

Cancellations and Changes

Cancellations made before June 15th, 2017 are subject to a charge equal to the first night's rate plus a 4% service fee. Cancellations made after June 16th, 2017 shall be subject to the status and regulations of the hotel, and all cancellations should be confirmed by us. Please inform us if you have to cancel your hotel reservation. Cancellation will be made for you once we have received your cancellation request.

Changes and renewal of the reservation can be accommodated according to the hotel policies and room availability. A request needs to be sent to our company, and a confirmation email will be sent to you before changes or renewal of the reservation can be made.

Invoice and Receipt

Invoice can be provided by Newview (Shenzhen) M.I.C.E Service Co., Ltd upon request. Please provide us with the invoice title to facilitate the processing of the invoice. You will be receiving an email from our company confirming this, and the invoice will be issued when you check out at the hotel.

If an invoice issued by the hotel is requested, please contact us at ibc2017@nvmice.com. With an email confirmation of your request by Newview (Shenzhen) M.I.C.E Service Co., you are able to pick up the invoice when you check out at the hotel.

A receipt will be provided by Newview (Shenzhen) M.I.C.E Service Co., Ltd.

Hotel Check-in / Check-out

Check-in time: 15:00 pm on the expected arrival date

Early check-in (09:00 am-15:00 pm) shall be subject to room availability at the time of arrival. If you wish to check in between 0:00 am and 09:00 am, It is recommended that you book one extra night in advance and indicate your arrival time on the Hotel Reservation Form, so the room will be ready when you arrive at the hotel.

Check-out time: 12:00 pm on the expected departure date.

An extra charge (half day's room rate) will be applied if you wish to check out between 12:00 pm and 18:00 pm, or a full day's room rate will be charged if you check out after 18:00 pm.